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972.932.3118 info@kaufmanchamber.org

2311 South Washington St., Ste. A Kaufman, Texas 75142

2017 Kaufman Texas Scarecrow Festival

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Name: 2017 Kaufman Texas Scarecrow Festival
Date: October 27, 2017 - October 28, 2017
Registration: Register Now
Event Description:
The Kaufman Texas Scarecrow Festival is a community celebration welcoming visitors to our town and historic square.  Join us for a parade, live bands, kids' games and amusement, shopping with unique vendors, great food trucks, magic shows, circus acts, and a community blood drive to give back to those in need.  Kaufman and the town square have a rich Texas history documented with historical markers and tours available year round.   Come and let us show you some small town Texas hospitality. 
Please LIKE and SHARE Kaufman Texas Scarecrow Festival on Facebook.     https://www.facebook.com/kaufmanscarecrowfestival
Location:
Historic Kaufman Town Square

Friday night there will be live music on the main stage on the Square. There will be beer and wine sales. No coolers are allowed.  Space for food trucks will be available. 
 
Saturday, Parade will start at 9 am at Kaufman High School and travel up Washington St. and through the Town Square. 2017 Parade registration is online. The deadline for registration is Friday, October 13, 2017.
 
More live music, food and crafts will be available on the Square starting at 8:00 a.m.
Date/Time Information:
Food Vendor Set-up  5:00 PM Friday. All vehicles must be removed by 7:00 PM.
Food and craft vendors set-up on Saturday at 5:00 AM - 8:00 AM - All vehicles must be removed from festival area by 8:00 AM.

Scarecrow Festival continues until 4:00 PM
No exits or vehicles on the Square prior to 4:00 PM

Parade begins at  9:00 AM at the High School and travels up Washington and through the Town Square. 
2017 Parade registration is online. The deadline for registration is Friday, October 20, 2017.
Contact Information:
Curtis Snow, Tourism Coordinator
Fees/Admission:
SCARECROW FESTIVAL IS A FREE PUBLIC EVENT.
BOOTH VENDORS:

Early Registration Discount open February 20, 2017 - June 6, 2017.
$15 discount per booth space per day,  - first come, first serve. There will be no refunds for early registration.

Chamber Member Discount is 15% of total fees! Join now if you are a regular with our event.

Regular Registration opens June 2, 2017 - October 13, 2017 = $75.00 per day for each booth space. Last date for refunds is September 29, 2017.
Late Registration (only if space is still available) October 6, 2017 - October 13, 2017 = $85.00 per booth space per day. There will be no refunds for late registration. 
Booth space approximately 10'x10'.  Tent ropes, ties, etc. must fit within the 10'x10' area or you will need to purchase an additional space.  All spaces are uncovered and on asphalt. No in-ground stakes can be driven into the asphalt.
 
FOOD VENDORS: 
For any vendor serving food (not just selling food), a $50.00 Food Permit required by the City of Kaufman. You will also need to complete a City of Kaufman Food Permit Application  and return it to the KAUFMAN CHAMBER OF COMMERCE, PO BOX 146, KAUFMAN, TX 75142 or tourism@kaufmanchamber.com. Food trucks, trailers, tent ropes, ties, etc. must fit within the 10'x10' area or you will need to purchase an additional space.  All spaces are uncovered and on asphalt. No in-ground stakes can be driven into the asphalt. Must provide measurement of truck or trailer (hitch to bumper) in the comments section of the online registration.

If needed, there is a $20.00 additional fee for electricity. Each plug is 20 amps, and you are limited to two (2) plugs. You must list everything you will need electricity for in the comments section of your vendor registration.  Electricity is limited. Priority is given to food vendors even with early registration. Please contact the Kaufman Chamber of Commerce for approval if you would like to bring your own generator.

 
The Kaufman Texas Scarecrow Festival and the Kaufman Chamber of Commerce will endeavor to not have duplicate vendors.  The first vendor to register will be given priority. Duplicate vendors may choose to have their fees refunded or remain on a waiting list until the festival.  If no space becomes available, your fees will be refunded at festival time. The Texas State Comptroller requires all for profit vendors to have a tax id number and sales tax permit. Please have the necessary documentation available in your booth on festival day.
 
Rules and Regulations:
  • Entry deadline is Friday, October 13, 2017 by 5:00 PM or until all spaces are assigned, whichever comes first. There will be no refunds after September 29, 2017 or refunds due to inclement weather.
  • Vendor spaces will be assigned at the discretion of the Chamber of Commerce. All efforts will be made to accommodate requested spaces, but will not be guaranteed.
  • Vendor spaces will not be reserved until all fees are paid in full and insurance information is received, if required.
  • All spaces are uncovered and on asphalt. No in-ground stakes can be driven into asphalt.
  • Booth spaces are approximately 10' X 10'.  Tent ropes, ties, etc. must fit within 10' X 10' area or you will need to purchase an additional space.
  • The 2017 Kaufman Scarecrow Festival is a family-oriented eventAll merchandise and displays must be appropriate and suitable for all ages. No guns or weapons nor toy guns or weapons will be allowed.
  • The Chamber staff and its representatives reserve the right to determine the suitability of merchandise and have it removed from display/sales.
  • Food vendors are requested to bring a trash receptacle, chairs and at least one table to set up in front of your food vendor booth. Vendors are responsible for meeting all City and State required health regulations.
  • Vendors with spaces on the Courthouse Square and arterial streets will not be allowed to set up their spaces prior to 5:00 PM on Friday, October 27st or 5:00 AM Saturday, October 28nd.  The Square will not be closed to through traffic until this time. Violators to this rule could be issued tickets from the Department of Public Safety and/or the Kaufman Police Department.  All vendors must be set up and have all vehicles removed from the square by 7:00 PM Friday and for those coming Saturday only, they must be set up and vehicles removed by 8:00 AM.
  • Vendors must stay for the entirety of the one-day event, no vehicles on Square or Vendor exits prior to 4:00 PM.
  • Vendors will receive all event schedules, set-up and clean-up instructions, parking instructions, etc. in the vendor packet, approximately 2 weeks prior to the festival.
  • Food permits will be delivered to the booths on Saturday morning, October 28, 2017.
For advertising purposes, please submit a photo of your booth. As a registered vendor of the Kaufman Scarecrow Festival, you give the Kaufman Chamber of Commerce and the City of Kaufman the authorization and right to post, promote, and advertise your participation (booth).  Please LIKE and SHARE Kaufman Texas Scarecrow Festival on Facebook.               https://www.facebook.com/kaufmanscarecrowfestival
 
In consideration of the right to participate, entrants, participants and spectators, by registering and paying for your space at this event, release and discharge the Kaufman Chamber of Commerce and the City of Kaufman, State of Texas and their officers, directors, employees, agents, representatives, servants and anyone else connected with management of presentation of the 2017 Kaufman Scarecrow Festival of and from any and all known or unknown damages, injuries, losses, judgments and/or claims from any cause whatsoever that may be suffered by any entrant expressly agrees to indemnify all of the foregoing entities, firms, persons and bodies from any and all liability occasioned or resulting from the conduct of entrants or any participant assisting or cooperating with entrant under the direction of control of entrant.
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